Hi everyone,

I recently joined a company where we use Databricks to process and transform data that is ultimately used in our Power BI reports and dashboards.

The person who has been training me is leaving the company. Our Databricks environment is integrated with Microsoft authentication, and his Databricks access is linked to his corporate Microsoft account and email address.

I assume that his corporate Microsoft account will eventually be deactivated or deleted when he leaves the company. I am therefore trying to understand what will happen to the Databricks resources he currently owns or has created.

He created several notebooks and other Databricks resources that I currently have access to. He also granted access to other users, and some of us have permissions to edit and manage these resources.

At the moment, when I go to the Databricks Workspace, I can find his user profile and access the notebooks he created. I can edit and work with them because I have the necessary permissions.

My concern is what will happen when his Microsoft account is deactivated.

Will the Databricks user associated with his Microsoft account also become inactive? If so, will the notebooks, jobs, and other resources he created continue to be available to users who already have access to them?

Could the deactivation of his Microsoft account affect our ability to access or manage these resources?

Are there any specific steps we should take before his corporate account is deactivated to ensure that the notebooks, jobs, and other Databricks resources continue to work properly?

Would it be better to clone or copy the notebooks to another user's workspace, or is there a recommended approach for handling Databricks resources when an employee leaves the company?

What is the best practice in this situation?

Thanks in advance for your help!